Records Centre

A data request can be based on any of the following:

• Radius from central point
• Buffer along linear route or around site boundary
• Administrative boundary (e.g. parish or district)
• Site only, without radius or buffer

Please ensure an accurate Ordnance Survey grid reference is provided for the centre of the site (at least six-figure). If appropriate, a map may also be submitted with the form which clearly shows the boundary of the site. Reports will be produced based on the information provided. If this turns out to be incorrect, we may charge an additional administrative fee to reproduce the report.

Our main product is an data search report in PDF format. This gives a complete overview of a site and includes maps showing statutory and / or non-statutory designated sites and a series of tables containing protected/designated species data.

• Species data is split into the following tables:
• Protected (i.e. any species protected by either national and / or international legislation),
• Notable (i.e. species with a relevant conservation designation e.g. IUCN Red List, Nationally Rare / Notable etc.),
• Priority (i.e. species classified as either Species of Principal Importance (S41) or UK BAP Priority species),
• Invasive non-native species records.

You can choose to restrict a data search to just one species, for example bat records at a 2km radius

Although SBIC is partially funded by a consortium of partners, this does not cover all costs incurred by the Centre. As a result, it is often necessary for SBIC to charge for work it undertakes.

Charging by SBIC is however kept to a minimum and wherever possible enquiries are free of charge to the following clients:

• “Not-for-profit” enquiries for the general public, educational establishments & students and local natural history groups. Please note this does not include requests intended to be used as supporting evidence for a proposed planning application. Similarly, we reserve the right to make a charge to cover SBIC staff time for complex or lengthy searches.
• Enquiries for funding partners where the data enquiry service is specified to be used by the partner.

All other enquiries will be chargeable at the following rates, unless exceptional circumstances are found to justify a partial or complete reduction of costings. All charges will be subject to VAT.

Sample Charging Rates (around a central point or for small sites up to 5ha)

• Standard 1km Search Area: £150

• Standard 2km Search Area: £200

• Split Search Area (e.g. 2km sites, 1km species): £175
• Reverse Split Search Areas (e.g. 1km sites, 2km species): £200
• Additional Bats (e.g. 2km standard search, 5km bats): Additional £25
• Single Species up to 2km Search Area (e.g. Bats Only): £100
• Single Species up to 5km Search Area (e.g. Bats Only): £150
• Species data in Excel (in addition to our standard report): £25
• Priority / Fast Track 3 Day Service (Standard Service 10 days): £50

Please note, this list is not intended to be definitive. Searches around larger sites or along linear routes will be quoted for on an individual basis, as will other 'bespoke' enquiries.

After completion of the enquiry, an invoice is raised by our host organisation Surrey Wildlife Trust for the value agreed with the client. This will typically occur at the end of each calendar month.

Payment is preferably done by BACS using the bank details shown in the Charging Policy. Payment by Debit/Credit Card over the phone is only accepted with prior agreement.

Charges for data are applied regardless of the number of records returned, however if no records are returned then the agreed fee will be waived.